Wellness Reimbursement

As a non-profit healthcare cooperative, we strongly believe in community-involvement, which is one of our core values. Therefore, we thank our members for participating in healthy choices from food to exercise to community events with our Wellness Reimbursement Program.

Approved Wellness Reimbursement Options

Click here to review our approved list of GHC-SCW wellness reimbursement options and requirements.

Submit for Reimbursement​

There are two ways to submit your Wellness Reimbursement. Please select the method that works best for you.

Submitting a Wellness Reimbursement Through your GHCMyChart Account

1) Login to your GHCMyChart account.

  • Once you are logged in, locate and click the Resources Tab from the top menu of your account.
  • Locate and click the "Wellness Reimbursement" link and follow the onscreen directions.


2) Click here to download a copy of our Wellness Reimbursement Form.

  • Fill out the form and make sure to include any required program documentation.
  • Mail your completed form and required documentation to the following address:
GHC-SCW Admin Offices
ATTN: Wellness
P.O. Box 44971 
Madison, WI 53744-4971

Federal Government Members

GHC-SCW members who get their insurance plan through a Federal Government employer are not eligible for the Wellness Reimbursement Program.

ETF Members​

As of 2018, ETF has requested that retirees, continuants (Cobra) and their spouses who earn reimbursements have 7.65% withheld from their wellness reimbursement check.​ Starting January 1, 2021, ETF members are no longer eligible for the GHC-SCW Wellness Reimbursement Program.

Taxable Income

The Wellness Reimbursement Program is considered taxable income during the year of payment. Your employer that you get your GHC-SCW insurance through may deduct taxes out of your paycheck for you​ and your insured family members’ Wellness Reimbursement Program payments.

Payments for Reimbursement

Payments for reimbursement are sent out on a quarterly basis. Please see the schedule below. All items need to be completed by December 31st.  Submissions must be received at the GHC-SCW Administrative office or postmarked no later than January 31st of the following year after a program has been completed. 

Payment Schedule

Completed Date*

GHC-SCW Sends Checks

First QuarterJanuary 1 through March 31Mid May
Second QuarterApril 1 through June 30
Mid August
Third QuarterJuly 1 through September 30Mid November
Fourth QuarterOctober 1 through December 31Mid February​ 


 *If you are submitting a reimbursement request for a future event, the check will not be sent until the quarter following the event.